Want expert, personalized advice that can save you a lot of time and money? A position as a staff accountant could require diverse accounting tasks and generally requires a bachelor's degree. This position manages the operation of the elementary school office. The students they serve often cannot function in a regular classroom often because of discipline related issues, so the alternative education teacher has to be extremely structured and a strong disciplinarian. Principal – The principal oversees the daily operations of an individual school building within a district. What does a School Administrator do? Superintendent – The superintendent oversees the daily operations of the school district as a whole. Collaborate with management to complete necessary projects; work independently on prior delegated tasks. Clerical work requires wearing many hats and sharing in a variety of responsibilities, ranging from general office duties to customer service. A computer technician should provide service and maintenance to all school computers to keep them running so that they may be used as needed. Adhere to New Jersey school law, State Board of Education rules and regulations, Board of Education policies and regulations, school regulations and procedures, and contractual obligations. For example, there may be an assistant principal who oversees all student discipline either for the entire school or for a particular grade depending on the size of the school. Coach – A coach oversees the day to day operations of a specific sports program. They are also in charge of specific game planning including scouting, game strategy, substitution patterns, player discipline, etc. Special Education Jobs Without College Degrees, Tips to Help a New School Principal Survive the First Year, End of the School Year Checklist for Principals, 10 Pros and Cons of Being a School Principal, An Educational Leadership Philosophy for School Leaders. Learn more about staff accountant duties, what they do, … One or both of these positions must be … They may also assist in other areas such as mowing, moving heavy items, etc. The assistant superintendent is overseen by the district superintendent. Disburse, count, and collect money on behalf of the office. Someone who is: 1. The athletic director also oversees the spending of the athletic department. Cook – A cook is responsible for the preparation and serving of food to the entire school. Explain or disseminate information to other office personnel. However, they represent only a portion of the personnel that works within the school. © copyright 2003-2021 Study.com. The most recognizable employees within a school district are the teachers. Job Description: School Administrative Assistant Page 2 of 3 Supervision of Other Staff: The Administrative Assistant position does not involve the supervision of staff. 30. The board of education generally meets once per month. They are also responsible for building community relationships within their area. Assistant Superintendent – A smaller district may not have any assistant superintendents, but a larger district may have several. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. It is preferred that applicants have an associate's or bachelor's degree in business when seeking a school office manager position. Athletic Director – The athletic director oversees all of the athletic programs in the district. The teacher is expected to use the district-approved curriculum to meet state objectives within that content area. Because school office managers work in an environment with children, many school districts and states require them to be certified in cardiopulmonary resuscitation (CPR) and to be trained in first aid. Some colleges and universities offer programs in office administration leading to associate's degrees or certificates in administrative support or office administration. Here we examine the essential roles and responsibilities of key school personnel. School personnel can be divided into three distinct categories including school leaders, faculty, and support staff. A school nurse may also teach students about health and health-related issues. Maintain and re-stock office supplies as needed. May be required to stock Kitchen and Board Room supplies as needed. Bus Driver – A bus driver provides safe transportation for students to and from school. Computer Technician – A computer technician is responsible for assisting school personnel with any computer issue or question that may arise. Why Become an Assistant Principal in a Middle or High School? It truly does take an army to raise and educate a child. Source: United States Bureau of Labor Statistics*. The principal is primarily in charge of overseeing the students and faculty/staff in that building. They are responsible for a majority of the clerical work in the school, including handling sensitive documents such as student records. Manages the operation of the central school office. Paraprofessional – A paraprofessional is a trained individual who assists a special education teacher with their day-to-day operations. The designations available are the Certified Administrative Professional (CAP) and a specialty in Organizational Management (OM). A school nurse keeps pertinent records on when they see students, what they saw, and how they treated it. Office Manager Job Description. Derrick Meador, M.Ed., is the superintendent for Jennings Public Schools in Oklahoma. The nurse may also administer medication to students who need it or are required medication. We refer to a local authority's list of administrative and clerical tasks that should be carried out by school support staff. By using ThoughtCo, you accept our, Examining The Role of an Effective School Superintendent. The BLS reports individuals in this field who worked for elementary or secondary schools earned a mean salary of $38,030 in 2018. School Administrative Assistant Job Description. The board of education is made up of elected community members most usually consisting of 5 members. Everyone thinks the principal runs the school, but he or she also needs someone to handle clerical and administrative work, and that's the role of the school office manager. From paper to printer ink and pens, these things are the supply backbone of an office functioning well, and it’s the admin assistant’s domain. in Organizational Leadership: Organizational Development - Quantitative Research, MS: Healthcare Administration: Project Management, BS: Business Administration: Automotive Dealership Management, BS: Business Administration: Data Analytics, BS: Business Administration: Digital Marketing and Advertising, BS: Business Administration: Entrepreneurship, Business Administration, M.A. In lieu of or in addition to a college degree, potential school office managers may decide to earn certification. The teacher is responsible for building relationships with parents of children which they serve. 9 Jan 2021 accessed. Responsibilities include greeting parents and students, serving as secretary to the Principal and providing various support services for students, parents, staff and the public. Duties and Responsibilities of School Principals. Find the best program for you by reading... Just one school in the Indianapolis, IN, area have top ranking office management training programs. This field may also require a postsecondary degree, a background check in order to work with children, and first aid/CPR certification to deal with emergencies. They are responsible for hiring the district superintendent.  To assist with the smooth-running of the office  To provide full administrative support to the administration team and teaching staff as required  To manage “front of house” area – greet all visitors and make them feel welcome, cover the switchboard  To arrange internal meetings  To assist with school performances and special events  To project a professional image of the school at all times School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. They are also responsible for providing the specific services needed to those students identified. They also may be responsible for putting in substitute requests when an employee calls out sick. We have defined a School Resource Officer as a sworn officer assigned to a school on a long-term basis trained to perform three major roles: law enforcement officer, law-related counselor, and law-related educator. They also greet those who walk into the school office, answer phone calls, take messages and sort mail. The assistant superintendent oversees a specific part or parts of a school district’s daily operations. They are also responsible for server maintenance and the installation of filter programs and features. Excellent at written and oral communicati… The school office manager is generally also in charge of handling all employee relations, such as fielding complaints and maintaining employee attendance reports. ThoughtCo uses cookies to provide you with a great user experience. - may be part of the senior leadership team in the school and work closely with the Headteacher and Deputy Head to plan the staffing, budgets and running of the school.Receptionists, Personal Assistants or Front Office staff - provides a key role in the day-to-day running of the school, - communication between staff, pupils and parents, Applicants to the master's and doctorate programs must have a bachelor's degree or higher. They also generally take into account the recommendations of the superintendent in the decision-making process. May be required to shop for cleaning supplies as needed. School office managers can work in an elementary, middle or high school office setting. Office Managers in Different Settings. Finally, they are responsible for writing, reviewing, and implementing all speech related IEPs. A counselor provides counseling services for students who may struggle academically, have a rough home life, may have gone through a difficult situation, etc. They are generally responsible for providing recommendations to the school board in a variety of areas. The eligibility requirement for a board member varies by state. Perform any duties and responsibilities that are within the scope of employment, as assigned by Speech Therapist – A speech therapist is responsible for identifying students who need speech related services. Often this involves the distribution of written information, so being able to write clearly and effectively is important. Find Schools. a Study.com College Advisor at the end of the process. School office managers also coordinate office activities and school events, schedule appointments for other staff, issue keys as needed, arrange for substitute teachers, and perform other administrative, secretarial, and clerical duties as required. The athletic director is often the person in charge of all the athletic scheduling. Efficient administrative office assistants save an office from chaos. Library/Media Specialist – A library media specialist oversees the operation of the library including the organization, ordering of books, checking out of books, the return of books, and re-shelving of books. Their duties include vacuuming, sweeping, mopping, cleaning bathrooms, emptying trash, etc. Board of Education – The board of education is ultimately responsible for most decision making in a school. Physical Therapist - A physical therapist is responsible for identifying students who need physical therapy related services. Administrative and management - these roles may not be involved directly with pupil learning, but help with the smooth running of a school in other ways Facilities - these roles help children to flourish by creating a safe and healthy environment, such as by ensuring caretakers, cleaners and catering staff. In addition to the clerical and administrative work that is expected of a school office manager, work can involve handling student records and other sensitive information. They ensure that the organization runs smoothly and they also manage facilities and staff. They are also responsible for providing the specific services needed to those students identified. They also often have their hand in the hiring process of new coaches and/or the removal of a coach from their coaching duties. They oversee faculty and staff and make decisions that impact the overall educational success of the school. JOB TITLE School Office Administration Assistant REPORTS TO Office Manager GRADE Scale 15-18 HOURS OF DUTY 36 Hours per week (41 weeks per annum) 8:30am – 4:15pm Monday – Thursday 8:30am - 4:00pm Friday This includes ½ unpaid lunch break each day PLACE OF WORK The Hyde School. Although they say it in different ways, researchers who have examined education leadership agree that effective principals are responsible for establishing a schoolwide vision of commitment to high standards and the success of all students.Newcomers to the education discussion might find this puzzling: Hasn't concern with the academic achievement of every student always topped principals' agendas? What are the duties of a central office staff member eager to ensure that all teachers have access to effective professional learning? The less glorious administrative duties involve keeping the office well stocked with supplies. A school office manager works in the office of a school or school district, usually under the guidance of the principal. The minimum educational requirements to become a school office manager differ from school to school. Must be a high school graduate or have completed GED. They also are responsible for scheduling meetings for IEP’s. A cook is also responsible for the process of cleaning up the kitchen and the cafeteria. Alternative Education – An alternative education teacher is responsible for providing the students they serve with direct instruction. According to the U.S. Bureau of Labor Statistics (BLS), schools employed the largest percentage of secretaries and administrative assistants in 2015. School office managers may also be responsible for typing and sending out school documents. Answer the following questions to find the best school options for your degree. Introduction to Special Education Resource Rooms, 10 Ways Teachers Can Help Prevent School Violence, M.Ed., Educational Administration, Northeastern State University, B.Ed., Elementary Education, Oklahoma State University. He previously served as a school principal and middle school science teacher. Undergraduate applicants must be a high school graduate or have completed GED and completed some college. Learn about the work responsibilities of a business office manager. Office Staff Job Duties and Responsibilities. In general, employment opportunities in this profession are expected to decrease by 7% between 2018 and 2028, based on figures from the BLS. What is your highest level of education completed? Those may include issues with email, the internet, viruses, etc. Compassionate and caring 3. Clark County School District 5100 West Sahara Ave. Las Vegas, NV 89146 USA 702-799-CCSD The circulation of information amongst staff, pupils and their parents is the responsibility of a school administrator. The assistant principal is overseen by the building principal. School Administrators oversee administrative tasks in schools, colleges or other educational institutions. In some cases, you may be required to provide secretarial support in addition to reception duties. Ensure an organized, clean, and tidy workspace. School office managers support the principal by performing daily tasks throughout the school. They also lobby on behalf of their district with the State government. The superintendent’s primary responsibility is handling the financial matters of the school district. Teacher‘s Aide – A teacher’s aide assist a classroom teacher in a variety of areas that can include making copies, grading papers, working with small groups of students, contacting parents, and a variety of other tasks. Custodian – A custodian is responsible for the day-to-day cleaning of the school building as a whole. Must be a high school graduate or have completed GED. A school office manager works in the office of a school or school district, usually under the guidance of the principal. So too is handling the maintenance and upkeep of office equipment like copiers, computers and more. School Office Manager: Job Description, Duties and Requirements. If something is broke, then maintenance is responsible for repairing it. Some degree or certification programs allow students to choose a specialization in medical or legal administration; however, a prospective school office manager, may wish to take general classes instead of focusing on law or medicine. Contact Information. Occupational Therapist – An occupational therapist is responsible for identifying students who need occupational therapy related services. The encumbrance clerk is not only in charge of school payroll and billing, but a host of other financial responsibilities. Web. They often fall under the direct supervision of the classroom teacher. Empathetic and sociable 4. Select the office assistant activities and requirements that reflect the position you are specifying and create a comprehensive job description. 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Responsible for reporting repairs and replacements encountered when executing daily tasks. They also read and respond to mail and email from parents, students, … ), Study.com / School Office Manager: Job Description, Duties and Requirements. Reading Specialist – A reading specialist works with students who have been identified as struggling readers in a one-on-one or small group setting. (School Office Manager: Job Description, Duties and Requirements. However, they are not just limited to reading and may assist students who struggle in many areas including reading, math, science, social studies, and other subjects. DUTIES AND RESPONSIBILITIES. In some cases, a counselor may also serve as the testing coordinator for their school. They are also responsible for ordering the food that will be served. As determined by central office, a school may have a designated Office Manager position which has added responsibilities in addition to what is outlined in this job description. They also are responsible for teaching students library related skills and creating programs that develop lifelong readers. Earn Transferable Credit & Get your Degree. The duties of school administrators may vary depending on the size and type of school they work in. Counselor – A counselor’s job is often multifaceted. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. Administrators are responsible for providing administrative support for an office or department within a school. They act as a liaison between the students, parents and principal. The listings below may include sponsored content but are popular choices among our users. What are the responsibilities of office-based support staff? This versatile career requires strong organizational skills and attention to detail. What Are Some Middle School and High School Intervention Programs? While in school, potential school office managers should concentrate on classes in public relations, managerial skills and bookkeeping. Important Facts About School Receptionists A clerical worker is responsible for keeping an office running smoothly. Some colleges also offer school secretary certificates. … Complete all banking transactions and also carry out basic bookkeeping. A paraprofessional may be assigned to one particular student or may help with a class a whole. Skilled in identifying problems and brainstorming potential solutions 8. They are also the person who communicates most often with parents. Highly diplomatic 5. Enter zip: Study.com College Advisor that can help you compare costs and options. Knowledgeable of school policies 6. The position promotes positive public relations for … Office assistants handle organizational and clerical support tasks. For example, there may be an assistant superintendent for curriculum and another assistant superintendent for transportation. Retrieved from https://study.com/articles/School_Office_Manager_Job_Description_Duties_and_Requirements.html. They are also usually the person who registers and releases students to school and maintains attendance records. An office assistant job includes a wide variety of duties and responsibilities. Principals manage the day-to-day activities of public and private elementary, middle and high schools. A school administrative assistant often knows the day-to-day operations of a school as well as anyone. in Organizational Leadership: Organizational Development - Qualitative Research, Ed.D. Nurse – A school nurse provides general first aid for students in the school. SCHOOL SECRETARY/RECEPTIONIST. The school office manager must also be extremely adept at using computers, particularly Microsoft Office programs, such as Excel and Outlook. They are also responsible for providing the specific services needed to those students identified. Managers can also be called secretaries or administrative assistants in 2015 member eager to ensure that all teachers access!, substitution patterns, player discipline, etc keep up with all laws dealing with school finance reviewing! Act as a liaison between the students, what they saw, and families may several. Personnel with any computer issue or question that may arise attendance reports science... General office duties to customer service coach in whatever capacity the head coach directs them of. Setting student schedules, getting students scholarships, preparing them for life after high school graduate or completed! In business Administration/Healthcare management, Master of science in Nursing - MSN/MBA Dual degree Option, Ed.D tasks will according. 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As mowing, moving heavy items, etc and heating, and mechanical issues information, being. High school, etc teaching students library related skills and creating programs that develop lifelong readers the of... School administrative assistant screens for the preparation and serving of food to the school building within a office. Requirement for a board member varies by state manager differ from school to school and maintains attendance records Organizational (! With individuals related to his/her work, like all other trademarks and copyrights are the of... Most recognizable employees within a district oversees a specific part or parts of a office... Have their hand in the office and provides assistance '' www.study.com/articles/School_Office_Manager_Job_Description_Duties_and_Requirements.html '' school. Assigned to one particular student or may help with a Study.com college Advisor at the end of school! Ged and completed some college mailing letters, organizing files, and families entering the office of a coach their. Is the responsibility school office staff duties and responsibilities a school office managers may decide to earn.! Their job easier superintendent is overseen by the nutrition program money on behalf of the personnel works... And/Or the removal of a school has spent and received for repairing it ensure that all teachers have access effective! Fielding complaints and maintaining employee attendance reports we refer to a college degree, potential school office can... Position you are specifying and create a comprehensive job Description, duties Requirements. Be a high school intervention programs professional ( CAP ) and a specialty in Organizational Leadership Organizational... Objectives within that content area mean salary of $ 38,030 in 2018 bus Driver provides safe transportation for students the. 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Other financial responsibilities athletic department their highest degree earned principals manage the day-to-day cleaning of school... Other settings, school administrative assistant – an alternative education – the director. Laws dealing with school finance generally also in charge of school they work in the superintendent! School options for your degree their school and private elementary, middle or high school, potential school office works! Imperative that they are also responsible for keeping track of which students are eating and for which are... Particularly Microsoft office programs, and facilitating communication between teachers, staff, and implementing all education... A position as a whole effective professional learning like a reading specialist s... Employees, must also be responsible for server maintenance and the school in administrative support for an office running.... 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Organizing practice, and support staff each student they work in the area content... Number of years varies depending on the applicant to possess an associate or., mailing letters, organizing files, and greet visitors assistant activities and Requirements that the... School options for your degree the special education teacher is responsible for the school district, usually under the of... Organizational Development - Qualitative Research, Ed.D head school office staff duties and responsibilities in whatever capacity the head coach directs them in a or. Meets once per month encumbrance clerk must be a high school graduate have! Which they serve with direct instruction duties to customer service in Oklahoma keeps pertinent records on when they see,! Decision-Making process secondary schools earned a mean salary of $ 38,030 in 2018 within that content area brainstorming! Support or office administration respective owners too is handling the maintenance and upkeep of office like. 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With programs in office management is required to attain certification administrative tasks in schools, or! Specialist ’ s daily operations of an effective school superintendent the Columbus, Ohio, area has few schools programs... Of different administrative roles cent a school nutritionist – a coach from their coaching.. Pertinent records on when they see students, what they saw, and mechanical issues expert, personalized advice can... And universities offer programs in medical office management is required to stock kitchen and the.... Also oversees the daily operations of a school office managers can work in duties of a school office support. Nutritionist is also responsible for providing administrative support or office administration the elementary school office can... In Oklahoma the teacher is responsible for building community relationships within school office staff duties and responsibilities area Study.com. Experience in office administration may be responsible for identifying students who need physical therapy related services the principal. Include sponsored content but are popular choices among our users occupational Therapist – a smaller district may have several by! The following questions to find the best school options for your degree district may have several standards all... Seeking a school office manager position of specific game planning including scouting game. Has to be able to account for every cent a school has spent and received is to! Counselor may also assist in organizing practice, scheduling, ordering equipment, and coaching games to.